These are the steps to follow when launching a formal evaluation project within the context of the ACTT. The ACTT’s output is a series of recommendations for future action.
- Evaluation request is made to ACTT.
- Fill out Evaluation Request form.
- Email actt@middlebury.edu.
- The requestor will most likely be the Project Sponsor. In some cases, another admin may be sponsor.
- The ACTT Core Team and the Sponsor define the charge.
- ACTT Core Team vets the request to determine best course of action:
- This may require the Project Sponsor to meet with the ACTT Core Team prior to an open kick-off meeting to ensure the usefulness of engaging with ACTT.
- If the request can be answered by a workgroup or area, the request is forwarded to the appropriate people.
- If the request can be addressed with the members of the Extended Team the ACTT Core prioritizes the evaluation within the current work.
- If the evaluation request requires staff expertise beyond the Extended Team, the ACTT Core Team makes a recommendation for the implementation of a Project Team.
- ACTT Core Team assigns at least one Core Team member to the Project Team
- ACTT Core Team recommends Project Team Leader
- ACTT Core Team recommends others based on scope, expertise and interest.
- ACTT Core Team works with Departments to allocate staff time for evaluations
- The Project Team membership and charge are posted on the ACTT website.
- ACTT Core Team with the Project Sponsor and Project Team schedule an open Kick-Off meeting to discuss and communicate the charge from Project Sponsor. Notes from the meeting are posted to the ACTT website.
- Project Team meets.
- Review and clarify charge
- Refine requirements for the evaluation
- Articulate a strategy for the evaluation. This should include but is not limited to:
- Propose a high-level timeline for the evaluation
- Schedule future Project Team meetings
- ACTT Core Team reviews Project Team’s evaluation plan.
- ACTT Core Team and Project Team schedule Extended Team and open In-progress Project Presentations as needed. Notes are shared on the ACTT website.
- Project Team drafts initial recommendation and shares with ACTT Core Team
- Include who decides on whether or not to follow the recommendations.
- Recommendations should include budget and other resources required, etc.
- ACTT Core Team and Project Team meet to review recommendation
- ACTT Core Team revises and shares final recommendation with the Project Sponsor and the Project Team.
- Recommendation submitted for final approval. Recommendation is posted to the ACTT website.
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